Posted Jan 12
Event Coordinator
New York, NY (Hybrid Work Available) Full time
Location: New York, NY (Hybrid Work Available)
Company: XYZ Events & Productions
Job Type: Full-time
About Us:
XYZ Events & Productions is a dynamic and rapidly growing event management company specializing in corporate events, weddings, trade shows, and large-scale conferences. We pride ourselves on delivering exceptional, tailored experiences that exceed client expectations. Our team is passionate about bringing creativity, efficiency, and attention to detail to every event we organize.
Job Description:
We are seeking a highly organized, enthusiastic, and creative Event Coordinator to join our team. This individual will be responsible for planning, coordinating, and executing a wide range of events, ensuring each one is executed flawlessly from start to finish. The ideal candidate will have a strong passion for event planning, an eye for detail, and the ability to manage multiple tasks simultaneously.
Key Responsibilities:
- Collaborate with clients to understand their event needs and objectives.
- Develop detailed event plans and timelines, ensuring all aspects are covered (venue selection, catering, logistics, guest lists, etc.).
- Coordinate with vendors, suppliers, and venues to ensure seamless execution of event logistics.
- Manage day-of-event operations, including overseeing staff, troubleshooting issues, and ensuring the event runs smoothly.
- Provide exceptional customer service and maintain strong relationships with clients and stakeholders.
- Assist with budget management, ensuring events are planned within financial parameters.
- Handle event marketing and promotion, including social media, email campaigns, and creating event materials.
- Monitor event feedback and suggest improvements for future events.
Qualifications:
- Bachelor’s degree in Event Management, Hospitality, Communications, or related field (or equivalent experience).
- Minimum 2-3 years of experience in event coordination or a similar role.
- Strong organizational skills with the ability to manage multiple projects at once.
- Excellent communication and interpersonal skills.
- Creative problem-solving abilities and a keen attention to detail.
- Proficiency in event management software (e.g., Eventbrite, Cvent) and Microsoft Office Suite.
- Ability to work under pressure and meet deadlines.
- Flexibility to work evenings, weekends, and travel as needed.
- A positive, energetic, and team-oriented attitude.
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off (PTO) and holidays.
- Retirement plan with company match.
- Professional development opportunities.
- A vibrant and collaborative work environment.
How to Apply:
If you’re passionate about creating memorable experiences and are ready to join a fast-paced, fun team, we would love to hear from you! Please submit your resume, along with a cover letter detailing your event planning experience, to careers@xyz-events.com
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